Property Assistant

** We are not currently engaging 3rd party recruitment agencies on this role- please do not reach out with candidates** This position is responsible for interaction with customers and vendors in a professional and courteous manner.
Other duties will be to provide administrative support to the Property Manager and Assistant Property Manager with regards to financial reports, budgeting and accounts payable/receivable functions.
Desired Competency, Experience and Skills: High School Diploma.
Two to Three years of prior administrative experience is preferred.
Must possess a team-oriented, winning attitude.
Bookkeeping knowledge preferred.
Available to work 8:00 am – 5:00 pm.
Proficient in Microsoft word, excel and outlook.
Excellent written and verbal communication is required in addition to strong planning and organization skills.
Strong prioritization skills Responsibilities: Answer all telephone calls and pass them on the appropriate person and greet all guests in the management office.
Open, sort and distribute all incoming mail.
Monitor work order system to ensure that requests are directed to the proper personnel and make sure that the work orders are done in a timely manner.
Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.
Coordinate work with Tenant/Security/Vendors/Engineering to ensure all parties are aware.
Code vendor invoices, enter invoices into the property management accounts payable program.
Handle special janitorial requests and review every morning with janitorial supervisors.
Review all security reports daily to determine any incidents during security hours and follow up.
Organize and maintain the lease folders, construction files, and vendor files.
Create forms, make copies, order supplies as requested.
Manage all office equipment, order copy paper and ink cartridges, keep machines full and maintained.
Help coordinate all tenant events.
Assist in gathering, compiling and sending out monthly reporting packages.
Generate all special billings for tenants.
Send out monthly rent statements.
Help with collections for aged receivables.
Maintain all office files, appropriate documentation, and systems to ensure all information is up to date and accurate.
Maintain fire evacuation plan, tenant manual and emergency procedures manuals.
Confirm clearance in the building, check out keys, and maintain access records.
Maintain certificates of insurance Assist with all coordination needed for the Conference Center.
Performs any additional duties that might be assigned by the Property Manager or any officers of the Company.
#IND123 About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States.
Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe.
Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space.
In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline.
For more information, visit: www.
lpc.
com.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC West's privacy policy.